CONFIDENTIALITY OF INFORMATION  
 
Authorities:  34 C.F.R. Parts 99, 300
 
 
 
FEDERAL AND STATE REQUIREMENTS CITATIONS
DEFINITIONS


P

Under the Family Educational Rights and Privacy Act (FERPA) and for the purposes of the RECORDS frameworks:



P
  • "Educational agency or institution" means any public or private agency or institution;
99.3

P
  • "Biometric record" means a record of one or more measurable biological or behavioral characteristics that can be used for automated recognition of an individual. Examples include fingerprints, retina and iris patterns, voiceprints, DNA sequence, facial characteristics, and handwriting;
99.3

P
  • "Personally identifiable information" includes but is not limited to:
99.3

P
    • The student's name;   
99.3

P
    • The name of the student's parent or other family members;
99.3

P
    • The address of the student or student's family;
99.3

P
    • A personal identifier, such as the student’s social security number, student identification number, or biometric record;
99.3

P
    • Other indirect identifiers, such as the student’s date of birth, place of birth, and mother’s maiden name;
99.3

P
    • Other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; or
99.3

P
    • Information requested by a person who the educational agency or institution reasonably believes knows the identity of the student to whom the education record relates.
99.3

SAFEGUARDS


P Each educational agency or institution must: 300.623

P
  • Protect the confidentiality of personally identifiable information at the collection, storage, disclosure, and destruction stages; and
300.623(a)

D
  • Maintain for public inspection, a current listing of the names and positions of those employees within the agency who may have access to personally identifiable information.
300.623(d)

P

One official at each educational agency or institution must assume responsibility for ensuring the confidentiality of any personally identifiable information.

300.623(b)

P

All persons collecting or using personally identifiable information must receive training or instruction regarding the State's policies and procedures to protect the confidentiality of any personally identifiable information collected, used, or maintained by the educational agency or institution.

300.623(c)

 
 
Last Updated: Wednesday, April 19, 2017